Sr. Office Coordinator & Executive Personal AssistantFull-timeReparto: Local Head OfficeHead Office Department: Customer Relations - ManagementSr. Office Coordinator & Executive Personal AssistantWe are looking for an Sr. Office Coordinator & Executive Personal Assistant to ensure the smooth running of our Milan headquarters and create a welcoming, efficient, and inspiring workplace. Reporting to the Managing Director of Rituals Italy, you will play a key role in office operations, employee engagement, and executive support.Key responsibilitiesOversee day-to-day office management (reception, mail, deliveries, suppliers, storage, office code of conduct)Coordinate office services and suppliers (cleaning, couriers, plants, Lyreco, IT equipment, supplies)Organize internal events and team activities, including monthly Sharing BreakfastsAssist the Training team (booking facilities, shipping products/supplies, sending invites, preparing reports)Provide administrative and operational support to the MD (travel, expenses, contract signatures, meeting preparation/notes)Manage invoices, supplier payment and ensure compliance with proceduresPrepare Executive Committee presentations in EnglishWhat we’re looking for5+ years of experience in a similar role, with strong organizational and multitasking skillsExcellent written and spoken communication in EnglishPositive, proactive, and collaborative mindset, fostering a great workplace cultureHigh level of discretion and professionalism in handling sensitive informationProficient in Microsoft Office, MacBook environment; accounting knowledge is a plus
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