Join to apply for the Facilities Associate role at Epson Italia1 day ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.Please note this is a 12-month fixed term contract.OverviewAs a Facilities Associate at Epson Italia, you’ll be the heartbeat of our vibrant Milan office, making sure everything runs seamlessly every day. From coordinating internal events and supporting your colleagues on-site to managing couriers, handling demo room start-up and close, and keeping an eye on the workspace by walking the floors – you will play a key role in creating a smooth, welcoming environment where everyone within Epson can thrive.What you will doAssist Facilities team with creating NTPOs via SAP, providing back up to other team members, accurate invoice & PO processing to ensure prompt payment for services procuredAssist with the setup of rooms for training, meeting, hospitality, local events etc. ensuring the rooms are available & set up according to customer requirementsMaintain Facilities storage areas to ensure safe & proper control of company assets/InventoryEnsure Stationery & office supplies are controlled & approved replacement items are ordered, stored & distributedMaintain accurate & up to date car fleet administration, providing reports requested by management & local HR/ Finance departments. Support new car lease contracts & proper return/disposal of leased vehiclesAssist & support travel administration, monitor & documenting travel activity to ensure accurate management reporting. Provide local support for Travel initiatives, preferred hotels & servicesEnsure accurate & correct use of Postal & Courier services, ensuring appropriate services are used, accurate processing, invoice checking & proper allocation of costs to internal departmentsAdminister the Stock Warrant / Internal Order process for acquiring Epson products, ensuring proper processes are followed were in operationMaintain correct car parking allocations, records & support visitor / other office parking requirementsAssist with the maintenance of the Facilities Share Point site to ensure all requested information is filed correctly, made available as required & up to dateSupport the building Security systems, administer badges, maintain system details & integrityAssist with the handling of waste materials, including confidential waste & recycling programsSupport all Health & Safety initiatives as detailed locallyAssist Facilities team to prepare budgets & forecast information, checking accuracy & highlighting any discrepancies &/or concernsSupport the Asset & Inventory management programs as required to ensure accurate records are maintained & documented. Support the registering of new assets & disposal as per Finance processesAssist with the administration of local Insurance details & claims handlingSupport & act as point of contact on all Vending, Catering, Hospitality & Free Issue supplies to support the businessSupport the business by ensuring local; proper document archive services are available to the businessAdminister the local Key Holders lists ensuring latest accurate data is available. Assist as applicable with the Premises Open & Closing program, maintaining accurate records of procedures & issue logsWhat we ask forAbility to work to agreed deadlinesAt least 2-3 years administrative experience, preferably in a Facilities (related) roleExperience of working within a multinational company and understanding international business environmentSome knowledge of Health & Safety legislation, procedures and working with them will be advantageousPrevious experience of SAP / SAP BW highly desirableExcellent interpersonal and written & verbal communication skillsFluent in Local Language & English Language, written & spokenDriving LicenseWe are keen to hear from you even if you don’t match all listed requirements, but you identify with our brand and passion for innovation.What we offerWe aspire to be an indispensable company, trusted throughout the world for our commitment to openness, customer satisfaction and sustainability. We respect individuality while promoting teamwork, and we are committed to delivering unique value through innovative and creative solutions.Our commitment to the environmentWe all have a role to play in building a better future. For Epson, being a sustainable company means being mindful of every aspect of our organisation – from the smallest lightbulb to the largest factory. It fuels our innovation, drives our growth, motivates our workforce and, ultimately, to contribute to society.Our peopleWe believe a healthy culture, strong values, teamwork, and contribution from a diverse range of individuals will help us to strive for excellence.Our brandRanked by Clarivate Analytics as a Top 100 Global Innovator brand for the last seven years running.Seniority levelAssociateEmployment typeContractJob functionGeneral BusinessIndustriesRetail Office Equipment, Computers and Electronics Manufacturing, and ManufacturingReferrals increase your chances of interviewing at Epson Italia by 2xGet notified about new Facilities Associate jobs in Milan, Lombardy, Italy.2 OPERAI/E PER POSA STRUTTURE METALLICHE PER EDILIZIA (ID-99170)Retail Maintenance & Facility Specialist
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