Overview
RINA is currently recruiting for a Europe IO Business Support Advisor to join its office in Genoa, Italy within the RINA Consulting IFI Commercial and Tender Management Division.
Mission
A Business Support Advisor with a focus on managing administrative tasks from the creation of a customer in a database to the issuance of invoices plays a crucial role in ensuring smooth customer interactions and efficient business operations.
Key Accountabilities

Tender Documentation:

Assist in the preparation of tender documentation, ensuring accuracy, completeness, and compliance with tender specifications.
Collaborate with internal teams to gather required information for inclusion in tender submissions.


Compliance Assurance:

Ensure that tender submissions and vendors' qualifications adhere to tender and qualifications compliance procedures, legal and regulatory requirements.
Collaborate with legal and compliance teams to address any issues related to tender or clients' qualification compliance.


Data Management:

Manage and update the Vendors Database, ensuring that it is accurate and up-to-date.
Archive all tender documents systematically for future reference.


Vendor Qualification:

Support the qualification process for the company and its subsidiaries on the Vendor List.
Assist in managing the qualification procedures through Customer Suppliers Portals.


Research and Information Gathering:

Monitor notices and outcomes of public and private tenders.
Conduct research to gather relevant information about potential tender opportunities.


Communication:

Communicate with internal teams and stakeholders to gather necessary information for tender submissions.
Assist in maintaining effective communication channels throughout the tendering process.


Quality Assurance:

Contribute to the quality assurance process by conducting reviews of tender documents.
Collaborate with team members to ensure the accuracy and quality of tender submissions.



Education
High School Diploma/GED in Business Administration Finance Management or Law
Qualifications

1/2 years of experience in tendering, procurement, or a related field;
Good level of English both spoken and written is mandatory;
Knowledge of any other language, will be considered as a strong plus (e.g. French, Spanish etc)
Ability to manage time effectively and prioritize tasks to meet tight deadlines.

Competencies

CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction
EARN TRUST - Take everyone's opinion into account and remain open to diversity
PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions
PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way
THINK FORWARD - Capitalise on experiences and translate them into action plans for the future

RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure & mobility, industry, research & development sectors. Our business model covers the full process of project development, from concept to completion.
At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99.
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