Subsea Procurement and Expeditor Coordinator (In Italy – Onsite)
Location
Milan, Italy (Onsite) – candidates can apply from anywhere
Job Type
Contract
Visa
Schengen Visa will be provided
Job Description
We are seeking an experienced Subsea Procurement & Expeditor Coordinator to support procurement, expediting, and documentation processes for subsea piping schemes within oil & gas projects. The ideal candidate will efficiently manage suppliers, materials, and timelines while ensuring full compliance with project standards and delivery schedules.
Key Responsibilities

Work closely with engineering, project management, and planning teams to identify procurement needs and schedules.
Prepare & issue RFQs and Purchase Orders as per project specifications and budget.
Evaluate vendor quotations and negotiate pricing, terms, and delivery conditions.
Maintain accurate procurement tracking within centralized ERP systems.
Ensure compliance with company policies, local regulations, and client procurement standards.
Maintain supplier performance records and manage Approved Vendor Lists (AVLs).
Monitor PO status and ensure timely delivery of materials and equipment.
Coordinate with suppliers to obtain production updates, fabrication schedules, and shipping plans.
Identify delays and implement mitigation strategies; escalate issues when necessary.
Coordinate logistics, customs, and freight forwarding with internal logistics teams.
Perform shop visits or remote expediting activities as required.
Prepare and maintain expediting reports and dashboards.
Ensure receipt and review of vendor documents (inspection reports, certificates, manuals, etc.).
Update procurement and delivery schedules in line with project progress.
Prepare weekly and monthly procurement status reports for internal stakeholders and clients.

Skills & Competencies

Strong communication and coordination skills.
Proficiency in ERP systems (SAP, Oracle, Maximo, etc.).
Solid understanding of INCOTERMS, logistics, and international shipping.
Knowledge of QA/QC processes and material certification requirements.
Ability to prioritize and handle multiple tasks under pressure.
Familiarity with oil & gas codes and standards (API, ASME, ASTM, etc.).

Minimum Qualifications

Bachelor’s Degree from an accredited institution.
8+ years of experience in procurement/expediting within oil & gas or subsea projects.
Excellent spoken and written English skills, with proven ability to create technical reports.

Seniority Level
Mid‑Senior level
Employment Type
Contract
Job Function
Management and Manufacturing
Industry
Software Development
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