About the Company
At Kuoni Tumlare, we deliver truly inspiring and innovative solutions and experiences that create value both for our Partners and society at large. Our wide portfolio of products and solutions is built on 100+ years of destination management experience.
About the Role
Project Manager - Meetings & Events, based in Rome, Milan or Florence. The Project Manager ensures the successful delivery of each event, taking the lead throughout the planning and execution phase of each project, including on‑site event supervision and financial administration. The Project Manager promotes new business opportunities, works closely with internal stakeholders, key suppliers and presents tailor‑made concepts & programs to each client. The figure will report to the Department Manager.
Key Relationships

All internal departments including sales, HR, finance
Key suppliers and partners
National and international event/travel agencies and organizers

Key Activities

End to end event/project management, management of the full scope of the assigned projects throughout domestic territory
Determines client’s needs and expectations, liaising with the sales team to ascertain client’s precise requirements
Selects & negotiates appropriate vendors to supply all components of the event
Ensures correct planning & creation of the overall design, producing detailed proposals with itemized costing sheets and visual presentation
Books, monitors and controls services confirmed before and during the event
Oversees all aspects of event execution by coordinating with suppliers and handling Sales/Clients enquiries, both on site and remotely during the event
Uses personal judgement and initiative to develop effective and constructive solutions to challenges and obstacles
Produces pre/post event evaluation for analysis & future service delivery level improvement
Implements standard/best practices & procedures across all market for consistency
Studies new product ideas and destinations, keeps up to date with industry news
Attends exhibitions and business trips as requested
Seizes new business opportunities and identifies marketing and sales activities in cooperation with the team

Complexity

Indirect people management
Solutions Management: as measured by contribution to success of each undertaken project, problem‑solving, new initiatives, brainstorming & management meetings
Quality control of suppliers, hotelier & customer service

Travel & Work Hours
Travel up to 25% & work irregular hours when needed.
Qualifications

Degree in tourism / business administration / marketing / event management
Strong experience in similar position within the MICE business, DMC or event agency (at least 5‑7 years)
Excellent knowledge of suppliers in Italy (e.g. hotels, transportation, restaurants, venues, activities, guides etc.)
Fluency in English, French and/or German, both written and spoken (knowledge of 3 languages is a must)
Excellent project and time management skills
Strong sales, planning and operations skills
Strong verbal and written skills
Proficient in MS Office, especially Excel and PPT
Proven track of project management and sound negotiation and analytical skills
Ability to interact effectively with internal management on all levels and manage relations to ensure professional interaction
Expert knowledge of functional areas, applies acquired job skills of depth and understanding of the company and departmental policies
Ability to demonstrate leadership and motivational skills when required
Ability to effectively influence at multiple levels with excellent communication skills
Team player, team builder, ability to work both in group situations and also as an individual
Creative thinking for effective problem resolution
Excellent at multitasking and able to prioritise and meet deadlines

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