Overview
Practice Assistant
Firm Summary
White & Case is an elite global law firm serving leading companies, financial institutions, and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be. With lawyers and staff operating from more than 47 locations, we have invested in building a high-quality full-service practice. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work. Our people are globally minded, enterprising, collaborative, and committed to excellence. Our staff represent 90 nationalities and speak 80 languages.
Position Summary
Provides administrative support and assistance to the Milan Office Partners, Associates and Trainees.
Responsibilities

Prepares documents in Word, PowerPoint, Excel, etc.
Performs administrative tasks including preparation of written correspondence and documents using in-house and external style documents.
Manages the calendar, schedules appointments, meetings and conference calls; arranges complex travel plans and itineraries.
Keeps client contact details and lists up-to-date.
Reviews and prepares bills and expense reports for travel and entertainment; submits vouchers for payment; may also prepare and track personal expense information.
Assists with the preparation and distribution of monthly reports to all partners and Firm management.
Maintains effective and accurate filing systems (hard copy and electronic).
Prints, prepares and collates papers ahead of meetings.
Attends trainings as required to keep up-to-date with firm-wide procedures.

Skills and Qualifications

Fluent English
Previous experience in a Personal Assistant / Legal Secretarial role within a law firm
Strong Microsoft Office skills
Highly organized with a flexible approach
Excellent communication skills
Ability to work under pressure and prioritise deadlines
Enjoy working as part of a team

Equal Opportunities
White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.
The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
Location
Expected Workplace: Hybrid

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