OverviewOplu is seeking a highly organised and adaptable Personal & Executive Assistant to support the Principal of a prestigious Single Family Office. This exciting role, based in Milan, offers a unique opportunity to work 1 : 1 with the Principal while reporting directly to the Chief of Staff who is based in London. The role requires a balance of personal and business support, ensuring the seamless management of the Principal's affairs, who frequently travels internationally, particularly to the United States.As the PA / EA to the Principal, you will be responsible for providing high-level assistance across personal and professional tasks. You will work in close collaboration with the well-established Chief of Staff to streamline operations, manage complex schedules, oversee property and household management, and ensure efficient communication. This role demands discretion, a proactive mindset, and the ability to remain composed under pressure while adapting to last-minute changes.RequirementsFluent in Italian and English.Background in personal / executive assistance, ideally within a family office, luxury travel / brand, or entrepreneurial / founder-led environment.Ability to manage multiple tasks efficiently while maintaining flexibility to last-minute changes.Strong written and oral communication skills, with a high level of discretion and confidentiality.Comfortable working in a fast-paced environment, adjusting to the Principal's working style.A "can-do" attitude with the ability to anticipate needs and solve problems before they arise.Proficiency in calendar management and administrative tools.Key ResponsibilitiesDiary & Inbox Management: Organise and oversee the Principal's schedule, appointments, and daily communications.Travel Arrangements: Plan and coordinate both luxury personal and corporate travel, including long- and short-haul trips.Property & Household Management: Oversee properties, manage household staff recruitment, and set up efficient operational processes.Administrative & Office Support: Draft correspondence, manage databases, and handle general office administration.Event & Call Scheduling: Arrange meetings, calls, and communications for the Principal.Stakeholder Liaison: Act as the primary point of contact, ensuring professional and discreet interactions with key contacts.Process Implementation: Supporting the Chief of Staff to establish and refine organisational systems to improve efficiency.Note: This is a fantastic opportunity for a dedicated and versatile PA / EA to work at the highest level, gaining invaluable experience in an international and fast-moving environment.Start Date : Interviewing now for immediate startWorking Hours : Monday to Friday, 9am - 5pm (with occasional weekend and out of hours flexibility)Contract : Full-time, Permanent
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