Objective and KPIsEnable CTO to operate exclusively in his genius zone (leadership, technology, strategic relationships) by owning 80%+ of his current communication and administrative workload while maintaining or improving quality standards across all managed areas.Numerical targets to be defined during work, but they will aim to:Free ~10-15 hours per week on tasks in the AORs belowIncrease communication and relationships management bandwidth to 30-50+ people weeklyAdopting new AI tools or products for repetitive routines and tasksAreas of ResponsibilityInbox and correspondence managementTriage, answer autonomously or prepare answers drafts to the incoming emails, social networks messages, personal messengers, Slack messages, etcSocial media management - scheduling posts, collecting feedback, answering to the commentsCalendar and schedule managementProtect planned calendar schedule. Resolve meeting conflicts, rescheduled meetings, communicate changes from the CTO side to the other partiesTravels and events managementOrganize travels and events (bookings, flights or other transportation), meetings coordination, venue / restaurant bookings, etcRelationships managementFollow-ups and reminders regarding messages to people in my networkResearch and running cold outreach campaigns to the interesting groups of people, i.e. specific AWS representatives in MadridUpdates and maintenance in business development systems like Hubspot CRMPersonal and family tasks and dutiesResearch and organization of travels, vacations, doctors, education for multiple family membersResearch and organization of household services, vendors or staff (i.e. cleaning, nanny, electrician etc) - may involve phone callsMonthly tax reporting organization (invoices collection and uploading)General systematization and organization with focus on AIKeeping main working environments from email to Notion clean and organized and up-to-dateSpotting systematic patterns and suggesting ways to resolve them with AI tools (i.e. answering with the same messages or automated research or getting unread messages at Linkedin with Perplexity)Write and update AI prompts for recurring tasksSkillsInbox triage & async comms mastery (email, Slack, WhatsApp, LinkedIn)AI-tool configuration (Make, Notion AI, GPT prompt engineering)High-stakes calendar orchestration across multiple time-zonesVendor & contract negotiationProject-management frameworks (OKR, Kanban, PARA, GTD)Executive-level written English; strong business Spanish; Russian and/or Ukrainian is a plusKnowledgeFamiliarity with modern AI productivity stacks (ChatGPT, Anthropic, Perplexity, Superhuman, Reclaim, etc.)EU—especially Spanish—travel, invoicing, and basic tax-compliance normsSocial-platform algorithms & scheduling tooling for LinkedIn / XExperience~2 years as a Personal Assistant / Executive Assistant / Project ManagerLiving / studying / working experience in EU, ideally in Spain
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