People Admin Coordinator
Join EF to support HR administration in Italy as a People Admin Coordinator. The role focuses on compliance with Italian labor laws, preparing employment documents, and coordinating payroll.
Role Overview
The People Admin Coordinator provides administrative and operational support to the HR Administration in Italy. This role ensures compliance with Italian labor laws, assists in preparing employment related documents, and acts as a point of contact for employees regarding HR and payroll-related queries. The position works closely with the Payroll Specialist to guarantee accurate and timely payroll processing.
Key Responsibilities

Employment Documentation

Prepare and manage employment contracts, amendments, and termination letters in compliance with Italian labor regulations.
Maintain accurate employee records and ensure timely updates in HR systems.


HR Support & Compliance

Respond to employee inquiries about company policies and HR procedures.
Ensure employment processes comply with local labor legislation and company standards.


Payroll Coordination

Collaborate with the Payroll Specialist to provide accurate data for monthly payroll (new hires, terminations, salary changes, leave, benefits).
Act as a bridge between employees and the payroll team.


Administrative Tasks

Support onboarding and off‑boarding processes, including documentation and system updates.
Collaborate with our external HR advisor.



Qualifications & Skills

Education: Bachelor’s degree in HR, Business Administration, or related field.
Experience

2+ years in employment administration or payroll support.
Knowledge of Italian labor laws and compliance requirements.


Skills

Strong attention to detail and organizational skills.
Excellent communication skills in Italian and English.
Proficiency in HRIS and MS Office tools.
Experience with Oracle HCM.



Key Competencies

Confidentiality and integrity in handling sensitive data.
Ability to work collaboratively with HR and payroll teams.
Problem‑solving and proactive approach to process improvement.

Location
Italy
Reports to
HR Manager
Seniority level
Associate
Employment type
Full‑time
Job function
Administrative
About EF
EF Education First has been empowering millions of people to learn, travel, and experience new cultures since 1965. As a multicultural community across 50 countries, we strive to open the world through education.
EF is an equal opportunity employer and is committed to inclusion and belonging across race, ethnicity, gender, age, religion, and more. All positions are subject to criminal background and reference checks as applicable.

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