A day in the life of a Global IT Hub Office AssistantIn this role, you will provide organizational and administrative support to the Global IT Hub Manager and the broader team, including tasks such as :Agenda management: prioritizing topics and taking initiative in respondingMonitoring costs and expenses to support in budget preparationHandling highly confidential documents and accessing highly discreet informationEnsuring proper management of the Purchasing Orders process, suppliers’ registration and maintenanceDeveloping and maintaining strong working relationships with all support functions (e.g. General Services, Facility, Procurement, etc.)Preparing draft communications to the business as requiredManaging and coordinating meetings / events involving senior-level internal and / or external participants and tracking attendanceActing as main point of contact for most external and internal stakeholders of the Global IT HubActively reviewing and supporting the preparation of documents (e.g. PowerPoint presentations, Word documents, etc.)
What Will Make You Successful?Confident self-starter, able to work under pressure, take initiative, and demonstrate the drive to meet tight deadlines and see tasks through to completionAbility to work effectively across all levels of the organization and build strong relationships with team members, managers, and senior executives across multiple locationsCuriosity and willingness to learnStrong results orientation and focus on achieving objectives
Who we are, What we Believe inWe are Nestlé. We are the Good food, Good life company.Good food, Good life is our promise; it is a daily commitment and thanks to our people we can make a difference and realize this belief : we call them Good People.At Nestlé, we believe that recognition, inclusion and valorization of diversity can make us grow both as individuals and as a company. We promote a work environment, a business culture and a leadership model that guarantee equal opportunities for everyone and at all organizational levels. We believe diversity is a winning factor and we always encourage our people to share ideas and collaborate.Here at Nestlé you will also be able to be part of the Emotional Communities, groups of colleagues of different functions and seniorities who come together with the aim of spreading a corporate culture that allows everyone to freely express their passions and identities. Diversity themes include LGBT+, Gender Balance, Young, Disability, Volunteering, Green, Multiculturalism, and more that you can be part of.Diversity is a fact, inclusion is a choice and we have chosen to be inclusive.Overview of requirementsThe following are the requirements typically expected for this role :2-3 years of experience in similar tasksHighly organized, proactive administrative assistant with 2-3 years of experience in similar tasksProficiency in Italian and English is a must, as all activities are at an international levelStrong proficiency with MS Office tools (Word, PowerPoint, Excel, Outlook, OneDrive, SharePoint)Nestlé welcomes people with disabilities
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