Join to apply for the Office & Facilities Coordinator role at Norton Rose Fulbright.
Norton Rose Fulbright is a global law firm with over 50 offices and 7,000 employees worldwide. We provide leading corporate and financial institutions with a full business law service. Our strategy and culture are closely intertwined, and we understand that pioneering work occurs when people have room to move and think beyond boundaries. We are looking for innovative, commercial people who value the work they do.
The Role
The Office & Facilities Coordinator is responsible for day‑to‑day operational management of the office, ensuring a safe, efficient, and welcoming environment for employees, clients, and visitors. The role involves supervising reception, managing suppliers and contracts, coordinating internal events, and working collaboratively with global teams to implement company policies and standards.
Key Responsibilities

Oversee daily office operations and supervise facilities and front office teams.
Ensure reception, client areas, and offices reflect brand and standards.
Manage maintenance, safety, refurbishments, and overall appearance of the workspace.
Maintain strong relationships with suppliers, landlords, and building managers.
Monitor and manage office budget effectively.
Manage physical access controls and office security.
Support onboarding of new joiners, including workspace setup and welcome kits.
Assist with day‑to‑day logistics and ad‑hoc requests from leadership.
Participate in monthly operations meetings, cooperating with COO, IT, Finance, and HR.

Procurement & Supplier Management

Manage procurement of office supplies and services (furniture, stationery, catering, cleaning, travel).
Administer contracts and monitor supplier performance, service quality, and costs.
Collaborate with global operations teams to ensure consistency, quality, and compliance.

Health & Safety

Coordinate with HR and external consultants to ensure full compliance with health and safety regulations.
Organize training for fire wardens and first aid officers.
Keep evacuation plans and safety signage up to date.

Archiving & Confidential Waste

Manage document archiving procedures and relationships with external storage providers.
Ensure secure disposal of confidential materials in line with internal policies.

Travel Management

Liaise with global travel team to implement travel policies locally.

Events & Communication

Support internal organisational events (team socials, celebrations, seminars).
Manage internal communications (travel updates, office announcements).
Support client and recruitment events from a facilities and catering perspective.

Key Skills and Experience

Highly organized, proactive, and service‑oriented professional.
Experience in office management, facilities, or operations.
Excellent communication skills in Italian and English.
Ability to manage multiple tasks and stakeholders with professionalism and discretion.
Collaborative mindset and attention to detail.
Strong proficiency in Excel and Microsoft Office tools.

Diversity, Equity, and Inclusion
We are proud to be an equal opportunities employer. We strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential. We offer access to programmes and services that nurture health and wellbeing, and we provide accommodations for all candidates.
Seniority Level
Entry level
Employment Type
Full‑time
Job Function
Management and Manufacturing; Law Practice
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