Responsibilities

Draft, review, and archive legal documents such as partnership agreements, vendor contracts, building leases, and legal-related SOPs.
Prepare meeting minutes related to legal issues and company matters.
Check the accuracy and compliance of legal documents with company policies.
Receive, write, archive, and distribute letters and important documents, both physical and digital.
Manage and classify company data systematically to ensure easy access.
Handle phone calls, respond to incoming emails, and direct communication to the appropriate parties.
Assist other departments in completing their administrative and operational tasks.
Handle operational outlet permits (NIB, TDUP, PIRT, Hygiene & Sanitation Certificate, OSS RBA, signage permits, and other F&B-related licenses).
Monitor license validity periods and ensure timely renewals.
Coordinate with government authorities regarding licensing matters.

3. Compliance & Regulatory

Monitor updates to government regulations related to the F&B industry, labor laws, consumer protection, and food safety.
Help ensure outlet operations comply with health, safety, and food hygiene standards.
Assist in drafting internal policies based on applicable regulations.

4. Contract Management

Assist in drafting and reviewing contracts with vendors, landlords, and third parties.
Maintain organized and easily accessible contract filing.
Ensure all contracts are fully signed according to company procedures.

5. Legal Support for Operations

Provide basic legal support to HR, Purchasing, and outlet operations teams.
Assist in handling minor disputes such as customer complaints, vendor issues, or outlet compliance matters.
Support legal audits or internal investigations as required.

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