Information Management & Document Control Manager
LOCATION: Milan, Italy - residential
START: October / November 2025
DURATION: 12 month contract – potentially renewable
DAILY RATE: Competitive daily rate
Brunel are urgently looking to identify an Information Management & Document Control Manager with Oil & Gas project experience. This long term contract position, 12 month renewable, is to work for an international major Operator and you will be residential, office based in Milan, Italy.
Responsibilities

Collaborates and interfaces with Operations, Projects, Contractors and other teams to develop or update information/document management processes and procedures aimed at meeting Project goals.
Develops and maintains project document delivery schedule and timeline to support early, final deliverables, and project handover.
Develops and maintains an effective tool to track, audit and report EPC contractors’ documentation progress.
Hosts the document control and DFO training and workshop sessions
Guides Document Controllers on developing project Master Document Register (MDR) and Document Distribution Matrix (DDM) based on EPC’s scope of work and engineering team needs.
Ensures that all Project stakeholders have the correct levels of access to New Prodom and adequately trained.
Oversees and assures the capture, receipt and quality of all project documentation.
Coordinates with the Project and Operations team plans for final handover of documentation and data to Operations including Quantum.
Ensures the required attributes, numbering, file naming, etc. are in place to streamline the handover process.
Provides guidance to the DFO Coordinator to ensure the information meets requirements for handover to Operations.
Oversees Document Controllers and respective processes to ensure the validation of incoming and outgoing documentation attributes.
Ensures effective application of the Project document management processes, procedures, coding standards and tools. Ensures that necessary adjustments to these are made promptly and effectively to meet the project goals.
Responsible for maintaining integrity of the project information that is stored in the Electronic Document Management System.
Provides an accurate and unbiased view of document management status and progress to PMT.
Represents the Document Management function at relevant project meetings or workshops and participates in project meetings when required
Support contracts and procurements for bidding, tendering, contract selection, and change management as required
Document processes and procedures as required by project or HQ directives
Promote and demonstrate exemplary behaviour with regard to HSSE rules & requirements, with regards to the Company Ethics and Code of Conduct policy and for implementing and controlling these rules within the area of responsibility.
Participate and coordinate IM/DC related tasks involved in the monthly reporting exercise
To liaise actively with Project Teams in IM/DC matters and with Project Management and related Package and Line Managers

Requirements

Engineer/Bachelor degree in Business management or similar
10+ years of experience in major oil and gas project controls
Major Oil and Gas project developments knowledge and experience, with Partner and Government reporting interfaces
Excellent organizational ability and commitment to meeting deadlines
Requires team spirit with ability to work closely with various stakeholders (diverse international teams, vendors & subcontractors, affiliates, HQ, etc.)
Experienced with IM/DC systems including New Prodom and Quantum with strong communication and presentation skills.
Fluent Italian & English required. Portuguese language skills will assist performance

Seniority level

Mid-Senior level

Employment type

Contract

Job function

Information Management & Document Control

Industries

Oil and Gas

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