ApplyJob TypeFull-timeDescriptionPropio Language Services is a provider of the highest quality interpretation, translation, and localization services. Our people take pride in every resource we offer, and our users always have access to the best technology, support, and experience. We are driven by our passion for innovation, growth, and connecting people. If you believe in the transformative power of technology-driven solutions and meaningful communication, Propio could be the ideal place for you. This role is located in our Overland Park, KS office.We are seeking a detail-oriented and professional Front Desk Administrator and Executive Assistant to join our team. This role will serve as the first point of contact at the front desk to greet Propio’s guests and provide high-level administrative support to executives, including managing calendars, coordinating travel arrangements, and processing expense reports using Concur. The ideal candidate must maintain a high level of discretion and confidentiality when handling sensitive or confidential information.ResponsibilitiesGreeting and welcoming all guests and vendors at the front deskUnderstand and execute policies as they relate to building security and maintain a high level of security awareness for the reception areaMaintain digital reception software for electronic check-inProcess expense reports for C-suite executivesCoordinate shipping and mailingAdditional ResponsibilitiesPerform the following duties as needed.Manage calendars for C-suite executivesCoordinate travel bookings for C-suite executivesMaintain a strong understanding of daily office operations and serve as back up to the Office ManagerAssist with the logistics for internal events, meetings, seminars or conferencesOther duties as assignedRequirementsExperience:1+ year experience in a front desk service or receptionist role1+ year experience in an administrative assistant roleWorking knowledge of Microsoft Office Suite – Outlook, Word, Excel, Access, PowerPointPreferredBachelor’s degreeExperience with Concur and AdobeExperience supporting senior leadership with administrative duties such as coordinating travel and calendarsQualificationsCourteous, professional, and welcoming demeanorStrong written and verbal communication skillsAbility to establish workflow priority based on assessment of tasks and consideration of others’ needsStrong ethical standards that guide decision making in ambiguous circumstancesDemonstrate flexibility and adaptability in responding to shifting priorities and responsibilities in front office and executive supportAbility to learn new technologies and become proficient in desktop systems/internal softwareMust be able to grasp, lift and carry objects for a short distance weighing up to 10 lbs frequently and 15-20 lbs occasionally
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