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Executive Assistant and outsourcing monitoring - Sede Trento
Description
The Local Outsourcing Officer is responsible for the definition and implementation of a suppliers monitoring framework, in accordance with the guidelines established by the relevant Authorities, to ensure a proper management and control of outsourced activities.
The Outsourcing Coordination Officer works for VWL (own company) as well as on behalf of VWB GmbH, based on dedicated outsourcing agreements.
Role and duty – core business
As Local Outsourcing Officer the main tasks and duties are:

Ensuring continuous and accurate suppliers monitoring
Granting an overview about all critical and non-critical outsourcing activities
Ensuring all the outsourcing activities are managed correctly and in compliance with corporate guidelines
Overseeing all outsourced services and managing communication between the various business functions involved
Providing a dedicated framework for intercompany contracts and for external suppliers
Securing compliance with local supervisory requirements concerning outsourcing, if existing
Supporting Country Managers in day by day activities, including, when required, the preparation of relevant and strategic presentations and drafting of the related minutes
Ensuring the collection of relevant information relating to the activities of the various Departments and Functions for the Country Managers, for the purpose of planning and coordinating activities
Ensuring a proper presidium of VWL Office, including welcome external visitors and take care of their wellbeing, planning of Teams’ presence in the Office, updating of documentation/registers, maintenance of required documentation

Competences

Proficiency of English in both written and oral form
Project management
Knowledge of outsourcing internal and external regulation (local and European)
Advanced knowledge of Microsoft Office tools, mainly Excel and PowerPoint
Clear communication

Personal flairs

Open mind and curiosity
Stress management
Resilience
Highly motivated and proactive approach to problem solving
Ability to deliver to tight deadlines without compromising on quality
Highly analytical, detailed oriented and highly organized

Job ID: 17229
Company: VOLKSWAGEN LEASING GMBH
Location: Trento, TN, IT
Department: Strategy and Consulting
Working Model: Full-time
Contract Type: Unlimited
Remote Working: By agreement
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