Executive Assistant and Outsourcing Monitoring - Sede Trento
Position: Executive Assistant and Outsourcing Monitoring at Volkswagen Financial Services | Italy.
Job Description
The Local Outsourcing Officer is responsible for the definition and implementation of a suppliers monitoring framework, in accordance with the guidelines established by the relevant authorities, to ensure a proper management and control of outsourced activities.
The role involves working for VWL (own company) and on behalf of VWB GmbH, based on dedicated outsourcing agreements.
Responsibilities

Ensuring continuous and accurate suppliers monitoring.
Granting an overview of all critical and non‑critical outsourcing activities.
Ensuring all outsourcing activities are managed correctly and in compliance with corporate guidelines.
Overseeing all outsourced services and managing communication between various business functions.
Providing a dedicated framework for inter‑company contracts and external suppliers.
Securing compliance with local supervisory requirements concerning outsourcing, if existing.
Supporting Country Managers in day‑by‑day activities, including preparing relevant and strategic presentations and drafting minutes.
Collecting information related to the activities of various departments for the Country Managers to plan and coordinate activities.
Managing the presidium of VWL Office, welcoming external visitors, coordinating teams’ presence, updating documentation and maintaining required records.

Competences

Proficiency in English (written and oral).
Project management.
Knowledge of outsourcing internal and external regulation (local and European).
Advanced knowledge of Microsoft Office tools, mainly Excel and PowerPoint.
Clear communication.
People management.
Organization skills.

Personal Flairs

Open mind and curiosity.
Stress management.
Resilience.
Highly motivated and proactive approach to problem solving.
Ability to deliver to tight deadlines without compromising on quality.
Highly analytical, detail‑oriented and highly organized.

Benefits
Collaborative culture, global impact, and work‑life balance within a supportive and inclusive environment.
Seniority Level
Mid‑Senior level
Employment Type
Full‑time
Job Function
Management and Strategy / Planning
Industry
Motor Vehicle Manufacturing and Banking
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