Jefferson Wells is recruiting, on behalf of a client company, an Executive Assistant to support two C-Level Executives and Board MembersKey Responsibilities :Act as the first point of contact, handling calls, emails, and correspondenceManage calendars and schedule meetings and appointmentsOrganize travel arrangements, including transportation and accommodationMonitor deadlines and proactively remind the executives of important tasksDraft, edit, and format reports, presentations, and correspondenceMaintain databases, digital files, and physical filing systemsDevelop and implement effective administrative procedures and processesCommunicate and coordinate with internal departments, external stakeholders, suppliers, and clientsPrepare, submit, and track expense reportsConduct research and compile relevant information on behalf of the executivesProvide support with personal tasks and commitments when requiredRequirements :Proven experience in a similar role, ideally supporting senior executives or board membersExcellent organizational and time management skills, with the ability to prioritize and multitask effectivelyExceptional written and verbal communication skills in EnglishProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity toolsStrong attention to detail and a proactive, problem-solving attitudeHigh level of professionalism, discretion, and confidentialityFlexibility and willingness to work outside of standard office hours when neededEnthusiasm for coordinating projects and eventsConfidence in preparing spreadsheets, reports, and presentationsSelf-motivated, dependable, and able to work independently as well as part of a teamAdditional Information :Work location : Central Milan, easily accessible by public transportationSalary : Commensurate with experienceRemote work (Smart working) : To be agreed with direct managers
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