Posting Date: 14 Oct 2025
City: Roma
Location: Roma, IT, 144 Napoli, IT, 80142 Genova, IT, 16129 LECCE, IT, 73100
Contract Type: Permanent
Division: Italy Infrastructure & Mobility
Level of experience: Intermediate
RINA is currently recruiting for a Cyber Security Proposal Specialist to join its office in Rome, Genoa, Lecce, Naples within the Italy Infrastructure & Mobility Division.
Mission
The Proposal Specialist focuses on coordinating and supervising all activities related to proposal compilation. This role involves overseeing the proposal development process from initiation to delivery, ensuring accuracy, quality, and compliance with company standards and policies.
Key Accountabilities

Coordinate Proposal Development

Schedule and lead proposal kick-off meetings.
Develop project schedules, budgets, and plans to achieve proposal objectives.
Manage personnel, finances, and facilities required for proposal development.


Gather Proposal Content

Collaborate with Business Development, Operations personnel, practice leaders, and marketing team to gather required proposal content.
Identify technical references, similar assignments, and required data for engineering development items.


Review and Edit Proposal Input

Coordinate, review, and edit proposal input from various stakeholders for accuracy, quality, and consistency.
Incorporate feedback from internal and external reviewers.


Ensure Proposal Accuracy and Compliance

Ensure accuracy, timeliness, and quality of proposal materials, including technical scope and staff qualifications.
Ensure proposals are compliant with RFP guidelines and company standards.


Write and Edit Proposal Content

Coordinate, write, and edit proposal content to ensure clarity, conciseness, and compliance with RFP guidelines and company standards.


Provide Guidance and Coaching

Coach proposal teams in persuasive writing and proposal best practices.
Provide guidance and assistance to peers to support common proposal/business development processes and approaches.


Analyze RFPs and Identify Business Requirements

Analyze requests for proposals (RFPs) to identify business-related requirements, scope, and evaluation criteria for each opportunity.


Track and Document Proposal Process

Track and document the proposal process and outcomes.
Identify areas for improvement and best practices for future proposals.



Education
Bachelor’s Degree in Engineering General or Business Administration Finance Management
Qualifications

+3 years of experience in proposal management, preferably in the operations or engineering sector.
Strong project management skills with the ability to manage multiple tasks and deadlines effectively.
Attention to detail and ability to ensure accuracy and compliance in proposal materials.
Knowledge of technical/engineering concepts and terminology.


ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way
BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction
EARN TRUST - Take everyone's opinion into account and remain open to diversity
MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions
PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
THINK FORWARD - Capitalise on experiences and translate them into action plans for the future

RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure & mobility, industry, research & development sectors. Our business model covers the full process of project development, from concept to completion.
At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99.
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