Position Overview
An administrative role as back office support, for both corporate office and our stores. Maintain an updated situation of files and archive at all times regarding vendors, H&S documents, invoicing and PO’s. Ensure smooth operation of daily office activities.
Essential Duties & Responsibilities
BACK OF HOUSE

Update files and archive with all kind of documents (e.g. health and safety, invoices, intervention reports);
Have documents ready in case of authority checks;
Keep track of costs, Purchase Orders and invoices;
Ask for security documents to vendors and archive them in a structured way.

RECEPTION

Greet and welcome whoever comes into the office;
Manage incoming mail;
Receive couriers and prepare / send shipments for colleagues;
Manage new vendor requests or changes in actual anagrafic of existing vendors on the Aravo platform;
Raise Purchase Orders;
Manage facilities for office like coffeepads, green maintenance, HVAC and electrical maintenance, cleaning, special disposal pick up;
Manage external stakeholders from showroom or stores when present in the office for trainings, sales markets, meetings;
Check first aid boxes;
Support in handling various activities for main and external showrooms;
Keep up standard in offices;
Smooth operations of daily activities in office for employees;
H&S situation is under control and updated;

Experience, Skills & Knowledge

Precise and detail orientated;
Autonomous;
English;
Good communication and collaboration skills;
Good knowledge of Office;
Analyzing issues and solving problems.

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