Chaberton Professionals, a division of Chaberton Partners dedicated to the Search and Selection of Middle and Top Management profiles, is looking for an Executive Assistant to the General Manager.
Activities

Provide administrative and office support, including – but not limited – specific meetings’ document creation, communication and accurate maintenance of document signatures & filing system, maintaining professionalism and strict confidentiality;
Coordinate complex scheduling, as well as content preparation (through digital tools) and flow of information to senior executive;
When required, welcome the Managing Director’s guests and support the Facility Manager in managing the reception area.
Assist in the administrative management of the company car fleet.
Manage specific events including activities, travel logistics, accommodations, transportation, and overall organization;
Manage professional scheduling for the General Manager & Managing Director, including agendas through various tools, client/supplier/visitor management and other specific company logistics including, if appropriate and applicable, management or reception activities;
Organize team communications and plan events, both internal and off‑site;
If appropriate and assigned, manage the company car fleet, including vehicle allocation;
Monitor leasing/rental contracts as well as liaise with suppliers and control related costs.

Education and Qualifications Requirements

Minimum 6 years experience in a fast‑paced environment in a multinational organization;
Ten years of experience in an administrative role reporting directly to upper management;
Fluent knowledge of at least the English language (other languages are a plus);
Excellent written and verbal communication skills;
Strong time‑management skills and an ability to organize and coordinate multiple concurrent projects;
Solid experience in complex and dynamic environments. Confidentiality and proactivity complete the profile;
Proficiency with office productivity tools and an aptitude for learning new software and systems;
Proficiency in Excel and PowerPoint is essential.

Location: Arese (MI), own car is necessary.
Smart working: the contract provides for two days of remote work, but due to the nature of the role, these can be scheduled in coordination with the Managing Director’s agenda.
Seniority level
Entry level
Employment type
Full‑time
Job function
Administrative
Industrial Machinery Manufacturing
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