About The Role
We are looking for an Assistant Project Manager/ Document Controller Junior with an architectural or civil engineering background to support the delivery of several high‑end real‑estate developments.
The role is ideal for an organized and punctual project management professional who is detail‑oriented and proactive. Reporting to the Design Manager, you will provide daily administrative and coordination support to both the Design Manager and Construction Project Manager. You will work closely with internal stakeholders, including our in‑house design team of architects, engineers, and consultants, while also liaising with external contractors and suppliers.
Responsibilities

Meetings Coordination: schedule and coordinate internal and external meetings, prepare agendas, and distribute meeting minutes
Documentation: assist in the preparation of key project documentation including guidelines, corporate manuals, and design briefs
Time Planning and Task Tracking: monitor project schedules, follow up on deadlines, update task trackers, and issue timely reminders to ensure progress and accountability
Document Control: manage the internal file server and document management platform (Trimble Connect); ensure proper organization, tracking, and storage of submittals and correspondence from external parties; oversee the approval and issue process for construction documentation
Procurement Support: facilitate communication across procurement channels, assist with preparation of procurement briefs, reports, and spreadsheets; maintain proper record keeping of procurement‑related documents and correspondence
Administrative Support: oversee the administration of software licenses and equipment for the design department; coordinate access rights and manage general administrative support tasks

Requirements

Fluency in English, both written and verbal
A degree in Project Management, Architecture, Civil Engineering, or a related discipline
Proficiency in MS Office, Google Suite, Miro
Experience with Atlassian Suite
Familiarity with core project management principles
Proven ability to work effectively in a remote, home‑office environment
Highly organized, process‑driven, and detail‑oriented
Self‑motivated with a proactive mindset and strong sense of accountability
Comfortable working independently and adapting to evolving project requirements in a fast‑paced environment

Nice to Have

Proficiency in additional languages (Spanish or Russian)
Working knowledge of design software such as AutoCAD, Revit, or Navisworks

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