We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support three Vice Presidents on our Engineering Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible.Reporting to the lead Executive Assistant on the Engineering Team, you will partner with your leaders, collaborate closely with the Leadership Support Team, and be a valuable team specialist and individual contributor.What You'll DoSupport three Vice Presidents with their respective administrative needsMeeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)Managing executive schedules to ensure sufficient time for task completionAttend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action itemsEvent coordination, including team operations for team building events and working onsite / offsite meetingsPartner with the Leadership Support Team to coordinate needs across the wider Affirm teamAdditional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), basic team travel and expense budget reconciliation and ad-hoc special projectsFamiliarity working with engineering teams is desirable, but not requiredWhat We Look For2-4 years of relevant administrative experienceAbility to work independently as well as across various teamsExperience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environmentWorking knowledge of Google Suite, Microsoft Office, Navan, ZoomStrong work ethic, professionalism, confidentiality, and good judgmentAbility to deal with conflict as well as give and receive feedback diplomaticallyHighly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through
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