JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive, grow, meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades, technology or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Position OverviewJLL is seeking a detail-oriented and proactive Office Assistant to provide comprehensive administrative support to our Life Sciences account in Milan. This role will support the delivery of exceptional facility management and real estate services.Key ResponsibilitiesMonitoring and verification of scheduled and extraordinary maintenance with monthly entries in the management softwareDaily monitoring of plant operation with related BMS managementMonthly execution of fire surveillance checksManagement and issuance of Johnson & Johnson employee and contractor badgesManagement software for booking and use of desks and parking spacesCAFM (Computer-Aided Facility Management)Creation and updating of files related to Johnson & Johnson employees (car locker floor location)Administrative support for monthly reporting and invoicingSupport for Duty Light MaintenanceBackup for logistics services (warehouse, bank, postal service, notary, etc.)Required QualificationsEducation & Experience2 years of administrative or office support experienceExperience in professional services environment preferredFacility management or real estate industry experience a plusTechnical SkillsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Experience with database management and CRM systemsBasic understanding of project management toolsFamiliarity with digital filing systems and document managementAbility to learn new software systems quicklyCore CompetenciesExcellent written and verbal communication skillsStrong organizational and time management abilitiesHigh attention to detail and accuracyAbility to handle confidential information with discretionProfessional communication style and client service skillsMulti-tasking capabilities in dynamic environmentsPersonal AttributesProactive and solution-oriented approachFlexibility and adaptability to changing prioritiesCollaborative team member with inclusive mindsetProfessional presentation and conductReliability and strong work ethicCultural awareness and sensitivity for diverse client basePanoramica della PosizioneJLL ricerca una figura di Office Assistant orientata ai dettagli e proattiva per fornire supporto amministrativo completo al nostro account Life Sciences a Milano. Questo ruolo supporterà la logistica di servizi eccellenti di facility management e immobiliari.Responsabilità PrincipaliMonitoraggio e verifica della manutenzione programmata e straordinaria con inserimenti mensili nel software gestionaleMonitoraggio quotidiano del funzionamento degli impianti con relativa gestione BMSEsecuzione mensile dei controlli di sorveglianza antincendioGestione ed emissione di badge per dipendenti e contractor Johnson & JohnsonSoftware gestionale per prenotazione e utilizzo di postazioni di lavoro e parcheggiCAFM (Computer-Aided Facility Management)Creazione e aggiornamento di fascicoli relativi a dipendenti Johnson & Johnson (auto armadietti posizione nel piano)Supporto amministrativo per reportistica mensile e fatturazioneSupporto per Duty Light MaintenanceBackup per servizi logistici (magazzino, banca, servizio postale, notariato, ecc.)Qualifiche Richieste2 anni di esperienza in supporto amministrativo o ufficioEsperienza in ambiente di servizi professionali preferibileEsperienza nel facility management o nel settore immobiliare costituisce un plusCompetenze TecnicheCompetenza in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Esperienza con gestione database e sistemi CRMComprensione di base degli strumenti di project managementFamiliarità con sistemi di archiviazione digitale e gestione documentiCapacità di apprendere rapidamente nuovi sistemi softwareCompetenze TrasversaliEccellenti capacità di comunicazione scritta e verbaleForti capacità organizzative e di gestione del tempoAlta attenzione ai dettagli e precisioneCapacità di gestire informazioni riservate con discrezioneStile di comunicazione professionale e competenze nel servizio clientiCapacità multitasking in ambienti dinamiciQualità PersonaliApproccio proattivo e orientato alle soluzioniFlessibilità e adattabilità al cambiamento delle prioritàSpirito collaborativo con mentalità inclusivaPresentazione e condotta professionaliAffidabilità e forte etica del lavoroSensibilità culturale e consapevolezza per clientela diversificataLocation: On-site Milano ITAEmployment Type: Part-TimeExperience: yearsVacancy: 1If this job description resonates with you we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at [email placeholder].
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