Accounts Payable Specialist
The Accounts Payable (AP) Specialist is responsible for managing part of the company's outgoing payment process and ensuring that all supplier invoices and employee expenses are processed, recorded, and paid accurately and on time. This role ensures compliance with internal controls, accounting policies, and external regulatory requirements.
Responsibilities

Review and verify invoices for accuracy and compliance
Code and enter invoices into the accounting system
Match invoices with POs and receipts (3-way matching)
Maintain vendor records and resolve inquiries
Assist with vendor onboarding and documentation
Ensure timely invoice payments to avoid penalties
Reconcile AP and AR sub-ledgers with the general ledger
Assist with month-end closing (accruals, reconciliations, inventory, reporting)
Maintain accurate AP transaction records
Process employee expense claims
Ensure adherence to financial controls and audit requirements
Support internal/external audits
Identify and implement AP process improvements
Support automation efforts
Handle intercompany invoicing
Supervise quick issue processes
Perform physical inventory counts
Support BS review preparation
Support data entry and report on onboard consumables

Economic Focus

Control waste and take responsibility for resource management

Communication

Communicate relevant information to the department and keep the General Manager informed
Report problems/complaints to the General Manager
Attend meetings as required
Liaise with other departments

Health and Safety

Comply with safe working practices under the Health and Safety Act
Be aware of workplace hazards
Report building/equipment defects
Report accidents immediately
Attend mandatory safety training
Be familiar with risk assessments, fire/bomb procedures, and the employee handbook

Learning and Development

Assist in the development of colleagues
Attend learning and development courses

Requirements

Accounts Payable Expertise: Solid background in managing accounts payable processes
Compliance Knowledge: Understanding of internal controls, accounting policies, and regulatory requirements
Invoice Processing: Skill in reviewing invoices for accuracy, coding, and data entry into accounting systems
Matching & Reconciliation: Experience with 3-way matching (invoices, POs, receipts) and sub-ledger reconciliation
Vendor Management: Ability to maintain vendor records and resolve inquiries
Payment Runs: Competence in preparing and executing payment runs
Expense Claims: Experience in processing employee expense claims
Audit Support: Ability to support internal and external audits
Process Improvement: Skills in identifying opportunities to streamline AP processes
Intercompany Invoicing: Experience with intercompany invoicing (VSOE LTD)
Supervision and Checks: Capability to perform congruity checks on quick issue processes
Inventory: Experience with inventory physical counts
Data Entry: Comfortable with data entry tasks
Language Proficiency: Italian and English are required; French is preferred

Benefits

Competitive basic salary
Internal Belmond discounts
Loyalty and recognition rewards program
Ongoing Learning and Development opportunities
Social and staff welfare events
Complimentary meals provided during your workday

This is your moment. Apply today!
About Us
At Venice Simplon-Orient-Express, a Belmond Train, we pride ourselves on fostering a culture built on kindness, active listening, and genuine connections with our colleagues and guests. We offer a comprehensive range of compensation, perks and benefits including:
The Belmond & LVMH Family is proud to be part of LVMH, and the Belmond global collection of iconic hotels, trains and river cruises, all creating exceptional experiences worldwide. When you join one of our properties, you join a global family of history-rich hotels and breathtaking destinations, where our employees are at the heart of the Belmond experience.
With our vast offerings, the opportunities to craft a unique career here are endless. Join us and achieve the truly exceptional.

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