Overall Job PurposeAn Accounts Payable covers the essential functions of managing a company's financial obligations to its vendors, suppliers, and creditors. AP specialists or clerks are crucial for maintaining cash flow, ensuring timely payments, and preserving vendor relationships.CompetenciesReconciliation & Reporting, vendor statements with internal records to identify and resolve outstanding balances or discrepancies.Vendor ManagementCompliance & Documentation, ensuring compliance with company policies, financial regulations, and tax requirements (e.g., 1099 reporting).Payment Processing, preparing payment batches, including checks, electronic transfers (ACH), and wire transfers.Invoice Processing, matching invoices to purchase orders (PO) and receiving documentation (often called "three-way matching") to ensure goods or services were received.Spend Analysis and Cost Control, analyzing vendor data to identify trends, opportunities for bulk purchasing discounts, or redundant spending across departments.Working with the Procurement team to optimize payment terms and secure early payment discounts where financially advantageous.Qualifications, Skills & ExperienceBasic Accounting Knowledge : Understanding of accounting principles, including debits, credits, and the general ledger. Strong understanding of finance and accounting.Attention to Detail & Accuracy : Essential for precise data entry and reviewing invoices to prevent errors or fraud.Organizational Skills : Required to manage high volumes of invoices, documents, and deadlines.Affinity with a more refined lifestyleProblem-Solving : The ability to investigate and resolve discrepancies between invoices, purchase orders, and receiving reports.Candidate profileEducation and ExperienceMinimum 2-year experience in similar role in comparable property with sizeable rooms and meeting spaces.
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